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英语【英语读写练习贴008】Tell me about a time when you delegated a project effectively【英语练习俱乐部】

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Jessie Wang
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You may be the best manager, the smartest engineer, or a great visionary. Nonetheless, your day has only 24 hours, and your working day only 8, unless you work overtime. You can do just as much during the day. Regardless of your productivity and efficiency, there will come a time when you have to delegate your work to someone. You will have only two options left: Either someone else will do the job–not as well as you’d do it, of course, or nobody will do it. And you do not have to be the brightest mind in the city to know that the first option is the better one for the company.
你可能是最好的经理、最聪明的工程师或伟大的梦想家。 尽管如此,你的一天只有24小时,你的工作日只有8小时,除非你加班。 你可以在白天做同样多的事情。 无论你的生产力和效率如何,总有一天你必须将工作委派给某人。 你将只有两个选择:要么其他人来做这项工作——当然不如你做的好,要么没人做。 即使你非常聪明的人,也知道第一个选择对公司来说是更好的选择。
【英语读写练习贴008】Tell me about a time when you delegated a project effectively【英语练习俱乐部】
Such situations do not happen to managers only. You may have to delegate your work as an analyst, engineer, assistant, or even as custodian. Therefore you may face this question in an interview for almost any corporate job, what's your answer?
这种情况不仅仅发生在管理者身上。 你可能不得不将你的工作委派为分析师、工程师、助理,甚至托管人。 因此,几乎所有公司职位的面试中你都可能会遇到这个问题,你的答案是什么?
可以从以下几点来写,也可以只写其中的一点。

  1. 描述一个任务你需要帮助的情况
  2. 你把任务委派给了什么样的一个人?
  3. 最终的结果是什么?
  4. 你最喜欢下面文章的哪个段落,抄写下来。

related reading article: https://www.meistertask.com/blog/delegate-tasks-effectively/

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Definitely, no one can do everything by himself/herself. So it is no doubt that we could possibly ask for help or even delegate work to others. The question is when and how.

A common barrier to delegation is that leaders aren't sure which tasks they should and shouldn't be delegating. Career and business strategist Jenny Blake recommends conducting an audit of your tasks using the rules below to find out which of your tasks should be delegated: tiny, tedious, time-consuming, teachable, terrible at, or time-sensitive. Additionally, tasks you love doing but are no longer part of your job.

Here are a few tips to help you delegate effectively so that your team shares the workload and makes progress that benefits everyone.

  1. Choose the right person for the job.
  2. Explain why you're delegating.
  3. Provide the right instructions.
  4. Provide resources and training.
  5. Delegating responsibility and authority.
  6. Check the work and provide feedback.
  7. Say thank you.

Don't be afraid to pass the baton. It might take some practice to become a great delegator, but if you work at it, you'll all go further.

which tasks they should and shouldn't be delegating ->
which tasks they should and shouldn't delegate

Could you try to change this long sentence to 2 or 3 simple sentences "Career and business strategist Jenny Blake recommends conducting an audit of your tasks using the rules below to find out which of your tasks should be delegated"?

It is great to use bullet points to describe tips, normally the tense should be the same.
5. Delegating responsibility and authority. ->
5. Delegate responsibility and authority

Thanks for your corrections.
Jenny Blake is a career and business strategist, he recommends conducting an audit of your tasks using the rules below, and these rules will help you find out which of your tasks should be delegated.

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As a DevOps/SRE team leader, I think about delegation job regularly. I delegate many jobs to other team members.

At the beginning, the biggest barrier I have met is that the team members don't have many experiences on DevOps/SRE's stuffs.

It's not about trust, it's about profession. I follow these steps to implement delegation effectively:

  1. describe my requirements clear in a Jira ticket. Especially, background/context and acceptance conditions are must be there.
  2. the ticket acceptor have to explain it again in stand up meeting, so that I am ensure that he/she has understanding it completely.
  3. the ticket acceptor will figure out the solution for the requirement, then list it onto the ticket.
  4. I will walk though the solution with the ticket acceptor, until we get a satisfied result.
  5. Review the job and provide feedback to the ticket acceptor everyday, so that he/she keeping the correct direction and is able to get a support when something block them, until all of acceptance conditions have been pass.

I lead team members by these steps during team creation. It's effectively enough.

As count of jobs is growth, I have to delegate more jobs, due to I even have no time to review and walk through the solutions which the team member offer. I delegate every jobs, except the high priority or the most importance jobs. It's present that the solution is unnecessary to be reviewed? No. We take the mutual review approach. By this approach, every solution has its backup person, has its clear documentation.

Thanks for your reading, this is how I implement delegation effectively.

the ticket acceptor have to explain it again in stand up meeting, so that I am ensure that he/she has understanding it completely.
->
The ticket acceptor has to explain it again in stand-up meeting, so that I am sure that he/she has understood ( understands)it completely

It's very useful comment! Thank you for your effort Jessie.

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I have no experience with leadership or delegation, but I have obtained a useful technique from observation during daily team work. It can be more effectively and valuable to use the right man for the right job. Someone, called Carl, may have poor professional skills, but good communication skill. The leader of the team, who has a real eye for talent, delegated carl to deal with external communicaition matters. Carl liked the new job, and took to it like a duck to water. As the saying goes, rubbish is a misplaced resource.

It can be more effectively and valuable to use the right man for the right job -> it is more effective to let the right person do the right job.

Is Carl your colleague?
My colleague, Carl, has strong communication skill but not the development skills.

I love the sentence take to something like a duck to water

I see, thanks. I love the sentence,too. It's Chinese meaning is "如鱼得水".

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Management becomes more important as the team grows. As a leader, I can't do everything by myself. So delegating is a good way to empower our team, build trust, and assist with professional development.

And what kind of task should I delegate to subordinates? Well, I can find some obvious tags in tasks, like tiny, tedious, time-consuming, teachable, terrible at, time-sensitive, etc. If a task takes a small amount of time or is boring or mindless, It is assignable. If a task can be taught to complete, it is assignable. If a task has a short deadline or is time-consuming, I need to break it into smaller ones and delegate parts of that to others. If a task needs some skills I am unfamiliar with, it also needs help.

When I get the previous audit done, I should find the right one to do it. Explain why I give it to him/her and give them some advice or instructions. Maybe they don't have enough resources or skills to get it done, so I should provide the solutions, and empower them with the owner's mind, responsibility and authority. Check the task after the completion and give some feedback to them. Do not forget to say thank you to them for their effort. Then I could have a full-energy and trusting team that can do everything well. So this is my thought on delegating.

Great job.

When I get the previous audit done-> when I get the pre-evaluation done

Audit means an official inspection of an individual's or organization's accounts, typically by an independent body.